Bahamas Retreat

TERMS OF SERVICE AGREEMENT

 

PAYMENTS & CANCELLATIONS

1. Terms of service

Everything that is included in the retreat is listed on the retreat’s main page. Airfare, tips, travel insurance, alcohol, and food beyond the included brunch and dinner are not included.

2. Reservations

Your spot is only reserved with a deposit. You can reserve your spot by placing your deposit or paying in full. Deposits are refundable up until a certain point, see below for details.

3. Payment

All prices are per person in USD. All bookings include a deposit that is 50% of the total trip cost. Refunds are available according to the cancellation terms below.

Final payments are due 60 days before the start date of the trip to keep your spot secure. Credit cards on file may be charged outstanding remaining balances at this time, unless you confirm cancellation with us directly. Refunds are available only according to the conditions described below. If you do not think you can pay in time, please contact us. Payment can be made via PayPal.

4. Cancellations Policy & Deposits 

By reserving your space through placing your deposit with us, you are agreeing to the stated policies here in our Agreement. Please read in full.

If you wish to cancel your retreat, you must notify us in writing. Once we’ve received your notice, cancellation will take effect subject to the following:

If cancellation takes place within 7 days of booking, 100% of your payment is refundable including the deposit, unless retreat start date is less than 60 days from booking date (as we do not offer any refunds within 60 days of a retreat).

If cancellation takes place 120 or more days prior to the retreat start date, any payments made will be refunded within 30 days of cancellation, plus 75% of your deposit.

If cancellation takes place between 90-120 days prior to the retreat start date, any payments made will be refunded within 30 days of cancellation, plus 50% of your deposit.

If cancellation takes place between 60-90 days prior to the retreat start date, 100% of your deposit will be forfeited and any additional payments will be refunded.

If cancellation takes place under 60 days prior to the start date all payments will be forfeited.

Important: If you do not submit full payment 60 days before the retreat, and do not cancel your registration or respond to our communication, we retain the right to charge the remaining balance due to the credit card provided and release your spot. Any amount forfeited, which has not then been paid to us by you, will be recovered from you by us as a debt due and payable. Consider travel insurance to protect the costs of your trip in the case of injury, illness, or inability to attend for other reasons.

5. Changes/Trip Cancellations

We reserve the right to make any changes deemed necessary by our team. In the event that we need to make a last minute change to the venue, the teacher, the itinerary, or any aspect of the retreat due to unforeseen circumstances (natural disaster, illness, civil unrest, death, closure, or any other unforeseen circumstance) we will offer the following to our guests that do not want to attend based on changes:

Transfer your deposit to a future retreat to be taken within a year from the date of the current retreat. All other payments will be forfeited and we will not be liable for refunding or reimbursing any amount beyond the transfer of the deposit.

If you choose to completely cancel the retreat based on the changes, normal cancellation policies apply (see above). We are not responsible for reimbursing you or refunding you for any amount paid if you decide to cancel based on these changes.
Please note that we recommend travel insurance so that you can make a claim based on the changes and have some of your expenses reimbursed by the travel insurance that we recommend for exactly this reason in addition to other medical and travel complications that can occur.

CANCELLATIONS: In the rare case of a cancellation on our behalf, we will offer a transfer to another trip or a full refund of your funds. We are not responsible for any expenses or damages incurred as a result of trip cancellation including preparation costs, airline tickets, travel documents, or other expenses. We reserve the right to cancel any trip prior to departure in the event that there are too few people booked in which case you will be given a full refund of any and all payments made to us. You will not be entitled to claim any additional amounts or seek any compensation for any injury, loss, expenses, or damage (either direct or consequential) or for any loss of time or inconvenience which may result from such cancellation (including but not limited to visa, passport and vaccination charges, or departure, gear purchases, airport and airline taxes).

 

INSURANCE & DOCUMENTS

6. Travel Insurance

We recommend that each trip member purchase individual travel insurance for their retreat. We suggest that you include “cancel for any reason” with your policy. We recommend you purchase travel insurance that includes medical coverage. We recommend that you purchase insurance within 1-2 weeks after making your first trip payment (ie. flight or retreat reservation) to secure the best price and best coverage.

7. Travel Documents and Immunizations

It is the responsibility of each traveler to obtain all required travel documents including Visas and other travel documents unless otherwise noted. You can contact us for more detailed information regarding your trip requirements. 

 

ACKNOWLEDGEMENT

8. Acknowledgment of Risks – Assumption of Responsibility

Although we have taken reasonable steps to ensure safety, you acknowledge that this activity has risks, including certain risks which cannot be eliminated without destroying the unique character of this activity. The same elements that contribute to the unique character of this activity can cause loss or damage to the Participant including accidental injury, illness or in extreme cases, permanent trauma, disability or death and also can cause damage to or loss of property. The following describes some, but not all, of those risks.

Activities vary and may include but are not limited to: hiking and climbing in a wide variety of environments; sea-kayaking and paddle-boarding; swimming and snorkeling; and yoga

Throughout the trip, participants are responsible for their own safety.

I (the trip participant) acknowledge and understand that this trip includes risk of injury or death to participants. I understand the description above of these risks is not complete and that other unknown or unanticipated risks may result in property loss, injury or death. I agree to assume responsibility for the inherent risks identified herein and those inherent risks not specifically identified. I acknowledge that participation in this activity is purely voluntary, no one is forcing participation and participation is elected with full knowledge of the inherent risks.

I (the trip participant) assume and accept full responsibility for any injury, death, loss of personal property, and expenses suffered as a result of those inherent risks and dangers identified above, and those inherent risks and dangers not specifically identified and as a result of my negligence in participating in this activity.

 

WAIVER

9. Release and Waiver of Liability

DECLARATION OF HEALTH. By accepting this Tour Participant Agreement I (the trip participant) represent that I have no physical conditions or medical precautions which would adversely affect my ability to take part in the yoga program or other physical or cultural activities offered on this retreat. I fully understand that my participation in the yoga program or other activities could be injurious to my health and I voluntarily assume all risks related to such activities.

PERSONAL RELEASE. By agreeing to the terms outlined here and elsewhere on the website, I hereby release and discharge my rights and claims for damages or liabilities that may occur as a result of participation on this retreat, including but not limited to damages as a result of unexpected occurrences including those from weather, local political situations, wildlife or uncontrollable acts of God, including the risk of death. I release the retreat organizers from liability for personal injury, illness, emotional damage, incurred travel expenses or property damage I may incur as a result of participation on this trip.

For the benefit of everyone on your trip, we reserve the right to accept or reject any participant at any time without liability, and in the event it determines, in its sole and exclusive discretion, that a participant is disruptive to the harmony of the trip, it may without any obligation to pay a refund or any other amount whatsoever, expel such participant from the trip. We will carry no responsibility or liability for any participant who leaves the trip prior to its conclusion or for any activity undertaken by any participant which is not included on the trip itinerary.

 

QUESTIONS?

If you have any questions or special needs, please feel free to contact us

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